Team accounts & roles
Owners, managers and agents work from one account with permissions that match their job, not a shared login everyone uses.
Tenant screening for property managers & brokerages
One standard for every building, every agent, every province or state.
Different agents, different buildings and two countries shouldn't mean five different ways of screening an applicant. RentKey gives every property in your portfolio one screening standard: the same six checks, the same report and the same audit trail.
Built for teams
Everything a portfolio needs that one landlord doesn't.
One package per building
Set the screening package once per building. Every agent runs the same checks on every applicant for that listing, automatically.
Shared reports, expiring links
Reports are shared by expiring link, not email attachment, so a report doesn't outlive the reason someone needed to see it.
Activity ledger
An append-only record of who opened, downloaded or shared each report, and when — searchable, and impossible to edit.
Consolidated invoicing
One statement across every building and every agent, instead of reconciling per-report charges from a dozen logins.
Cross-border portfolios
Buildings in Canada and the US sit in the same account, screened to the same standard, on the same invoice.
The operating standard
One screening standard, enforced at every stage.
The same standard applies whether an agent is screening their first applicant or their five-hundredth.
- Consent captured before any check runs, logged with the report
- The building's package applies to every applicant on that listing — no agent picks their own
- Payer default (landlord or applicant) set once at the building level
- No SIN or SSN required to run the report
- Findings itemized with authority, matched name and aliases, nature, date and confidence score
- A plain-language summary sits alongside the itemized detail, not instead of it
- No bare pass or fail — every reviewer sees the same level of detail
- Adverse-action notice generated automatically when a decision calls for one
- Decision and reviewer recorded against the report
- One package per listing means every applicant is judged against the same checks
- Ledger entry for every open, download and share, kept append-only
- Seven-year retention, enforced with verified deletion
- Expiring share links in place of email attachments
- Charges roll up to one consolidated invoice per billing period
Accountability you can show
When a complaint comes in, you have an answer.
A tribunal complaint or a human-rights inquiry usually starts with one question: what did you actually check, and who looked at it? With one package per building and itemized findings on every report, the answer is the same for every applicant on that listing — not whatever the agent happens to remember doing.
The same ledger covers staff changes. When an agent leaves, their access ends, but the record of what they opened, downloaded or shared while employed doesn't leave with them.
Explore the activity ledger| When | Action | Who | Applied to |
|---|---|---|---|
| 3 Sep · 09:14 | REPORT_DOWNLOADED | MKM. Kowalski | Report RK-26-05122Unit 14 · Maple Court |
| 2 Sep · 16:40 | REPORT_VIEWED | DRD. Reyes | Report RK-26-05122Unit 14 · Maple Court |
| 2 Sep · 11:02 | INVITE_SENT | DRD. Reyes | Invite · Unit 14Payer: applicant |
| 28 Aug · 14:55 | ACCESS_REVOKED | RKSystem | Agent offboardedD. Reyes · role removed |
Append-only (WORM). Illustrative excerpt — names and reports are fictional.chain 7c2e…41af
Rollout in a week
From first login to every agent screening the same way.
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Account & roles
Set up the team account and assign owner, manager and agent roles.
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Building packages
Choose one screening package per building, so every applicant on a listing is checked the same way.
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Invite templates & payer defaults
Set your standard invite wording and whether landlord or applicant pays, by default, per building.
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Go live, ledger on
Agents start sending invites. The activity ledger is recording from the first invite, not from whenever you get around to asking for it.
Owner, manager, agent, finance
Roles available on a team account
Seven years
Report retention, with verified deletion
One statement
Consolidated invoicing per billing period
CA + US
Markets covered in a single account
Brokerages & leasing agents
The same standard, running for every owner-client.
Leasing agents work across owners with different habits and different risk tolerances. RentKey gives every agent one screening standard to run, regardless of whose building it is — so the quality of a screening doesn't depend on which agent handled it.
Share a completed report with an owner-client by expiring link instead of a forwarded email. The owner sees exactly what you saw, for exactly as long as you intend them to, and the share itself is recorded in the ledger.
Owner visibility, on your terms
Give an owner-client read-only access to their own building's reports, or share individual reports as needed. Either way, what they can see is a setting, not a guess.
Questions
Answers for teams and brokerages.
Do you offer volume pricing?
Yes, on request. Tell us how many units you manage and where, and we'll put together per-report pricing for your portfolio.
Can owners see their own building's reports?
Yes, if you choose to give them access. Owner visibility is a permission you set per building or per report — it isn't on by default.
Can we get a data-processing agreement?
Yes, on request. Contact us and we'll provide one alongside your team account setup.
How do we offboard an agent?
Remove their role from the team account and their access ends immediately. Everything they opened, downloaded or shared while employed stays in the activity ledger.
Do you have an API for our PM software?
Yes. Property-management platforms can embed RentKey screening through our REST API, with a white-label report template. See the partner overview.
Early access
Put one standard behind every building you manage.
Tell us how many units and where. We'll reply within one business day.
